case study:
Department of State’s Office of Registration and Licensing of Educational Institutions (ORLIE) or Government Office in Education
Summary
The Department of State’s Office of Registration and Licensing of Educational Institutions (ORLIE) seeks to modernize their Student Financial Aid Payroll System (SINAFE), which manages student financial aid payrolls. This modernization was necessary due to outdated technology, cybersecurity concerns, and a need for enhanced functionality to streamline operations. CCR Group was tasked with upgrading the system to include enhanced modules, improved technical architecture, and compliance with accessibility and cybersecurity standards.
challenges
The current SINAFE system uses obsolete technologies (e.g., ASP Classic, Power Builder) that lack scalability, modern security measures, and usability enhancements.
Staff processes are limited in inefficiency due to limited functionality.
There is a pressing need to align with accessibility (Web Content Accessibility Guidelines WCAG AA) and data governance standards.
Cybersecurity risks and the need for a disaster recovery plan highlight the urgency of modernization.
solutions
Module Enhancements: The CCR group upgraded existing modules and add new functionalities, including improved fund allocation, payroll management, user management, and reporting features.
Technical Modernization: The CCR group helped their client adopt a layered architecture, retaining the current database while adding a REST API, business logic layer, and a react-based front end.
Standards Compliance: The project adheres to local and federal policies (i.e. PRITS), accessibility laws, and cybersecurity guidelines.
Implementation Timeline: The project spanned 6 months, covering design, development, testing, and deployment phases.
conclusion
Streamlined Processes: Enhanced functionality will improve operational efficiency for staff and institutions.
Security and Compliance: A modernized architecture ensures better cybersecurity and adherence to accessibility standards.
Scalability: The new system supports future growth and adaptability to evolving needs.
Cost Efficiency: By reusing the existing database and leveraging modern technology, the project minimizes costs while delivering substantial upgrades.
